Documents without a clear home
Review where documents sit today. Agree useful groupings, naming and ownership so the structure reflects how people work.
SharePoint & Digital Workspaces
A place for
information.
A clearer way
to work.
Bring documents, access and ownership into a workspace shaped around your organisation. Help your team understand where information belongs, who looks after it and what happens next.
ILLUSTRATIVE WORKSPACE
STRUCTURE + OWNERSHIP
Your organisation hub.
Different information. A consistent place to start.
EXAMPLE AREA / DOCUMENTS
Policies & procedures
A defined home for documents people need to find and maintain.
Owner
Agreed document owner
Access
Readers and editors by role
Review
Agreed review responsibility
Concept illustration with example roles. Your structure, permissions and review process are agreed before implementation.
Choose an area to explore the example.
INFORMATION WITH A HOME
ACCESS WITH A PURPOSE
OWNERSHIP THAT IS CLEAR
01 / Practical starting points
When finding the file
becomes part of the job.
Shared folders, email attachments and separate team spaces can leave people unsure where to look. Start with the information your team relies on.
Access that needs untangling
Identify who needs to read, edit or manage information. Define the roles, sharing rules and approval responsibilities before changing access.
Teams working in separate places
Explore an organisation hub for shared resources and routes into team or project spaces, with navigation people can understand.
02 / More than a folder structure
A useful workspace
needs people behind it.
The structure is one part of the work. The people who maintain it, approve access and keep information useful matter just as much.
We start with your current Microsoft 365 environment and the way information moves through your organisation. Together, we define the responsibilities that make the workspace practical.
Ownership.
Who maintains each area and keeps documents current?
Access.
Who can read, edit, share or approve a change?
Review.
How are updates checked, and who takes the next step?
Adoption.
What guidance will help people use the agreed structure?
03 / From structure to everyday use
Built around the work.
Introduced with care.
A considered brief covers what belongs in the workspace, how it is managed and how your team will start using it.
01 / DISCOVER
Understand the setup
Review your people, information, existing spaces and priorities.
02 / DEFINE
Agree the structure
Map areas, navigation, access, ownership and the boundaries of the work.
03 / BUILD
Shape the workspace
Configure the agreed areas and review them with the people who will use them.
04 / VERIFY
Check & hand over
Check agreed access and user journeys. Confirm guidance, ownership and ongoing support.
A clear scope before anything moves.
Licensing, document migration, external sharing, data handling, review workflows, team guidance and ongoing support are assessed and confirmed in your proposal. Bringing existing files into a new structure is separately scoped.
SELECTED CLIENT WORK / CONFIRMED SCOPE
Kay Healthcare
Website design
Brand identity & business stationery
SharePoint organisation hub
A scope summary of confirmed work.
04 / Connected client work
A public presence.
An internal workspace.
A connected presence for Kay Healthcare: website design, brand identity and business stationery, alongside a SharePoint hub for the organisation.
The public website and internal hub serve different needs, brought together around one organisation.
View selected client work ↗Working in care? Start a conversation about organising documents, evidence and responsibilities for your setting.
Technology for care providers ↗
Before we start
A few useful answers.
Can you improve an existing SharePoint setup?
We review the current structure, permissions and working practices before proposing changes. Tell us what your team uses today and where people get stuck.
Can you bring our existing documents across?
We assess the volume, current locations, permissions and any information that needs cleaning up. Migration, checking and the changeover approach are agreed as part of the scope.
How do you decide who can access what?
We agree access roles and sharing requirements with your organisation, then include checks of the agreed permissions in the delivery plan. Your organisation identifies who authorises and maintains access.
Can the workspace support document reviews?
We can discuss review responsibilities and any workflow requirements. Feasibility, licensing, reminders and integrations are assessed before they are included in the proposal.
What happens after the workspace is delivered?
Team guidance, handover, maintenance and ongoing support are defined in your proposal, with clear responsibilities for Ncore and your organisation.
How much does a workspace cost?
Each workspace is individually scoped. The existing environment, number of areas, migration, access requirements, licensing and support needs affect the proposal.
05 / Connected expertise
Part of a more
connected working day.
A workspace often sits alongside the systems and processes your team already uses.
Start a conversation
Where would a
clearer workspace
make a difference?
Tell us where your information lives, who uses it and what is difficult today. We’ll talk through a useful starting point.